The Department of Correction administers a Voluntary Shared Leave Program that provides an opportunity for employees to assist another employee affected by a medical condition that requires a prolonged absence from work. As a result of a prolonged medical condition, an employee may exhaust all available leave. It is recognized that such an employee may be without income at a critical time in his/her career and is further recognized that fellow employees may wish to assist the employee by voluntarily donating leave.

In cases of a prolonged medical condition (in excess of 20 days) an employee who exhausts all leave or anticipates exhausting all leave may apply or be nominated for participation in the Shared Leave Program. Under this program employees may receive donations of vacation leave from fellow employees to be used for prolonged absence from work. Immediate family members of employees who are also employed by state government and the public school system can donate vacation and/or sick leave to their family member (the policy does not apply to local government or community colleges). Total donations are limited to 1040 hours per medical condition.

Procedures for Participating in the Shared Leave Program:

1. The employee must complete a Voluntary Shared Leave application;   (Voluntary Shared Leave Application)
2. The employee must provide medical documentation with the beginning date of disability, ending date of disability and diagnosis; and
3. The facility benefit rep must provide a copy of the VSL Worksheet showing that the employee has exhausted or will exhaust all vacation and sick leave.  (Voluntary Shared Leave Worksheet)

1. The employee must complete a Department of Correction Donor Form;  (Voluntary Shared Leave Donor Form) and
2. The employee should send the completed donation form to the benefit representative at their work location.

Documentation that an employee has abused his/her leave benefits and privileges or has unwisely used leave with the knowledge of an impending need for leave, may be disqualifying factors for participation in the Voluntary Shared Leave Program.

For specific information regarding who can donate leave and a vacation donating guide, click here.

Voluntary Shared Leave Quick Reference Guide

THE NORTH CAROLINA DEPARTMENT OF CORRECTION DOES NOT DISCRIMINATE ON THE BASIS 
OF RACE, COLOR, SEX, RELIGION, NATIONAL ORIGIN, AGE, OR DISABILITY.

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