NCDOC
Office of Research and Planning
Automated
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Data Element Definitions
Age
- for entries and exits, the offender's age on the date of interest; for
population, the offender's age at the end of the period. Values default to a
range of age 13 to age 105, which will return data for all ages. This range is
modifiable.
Age
Group, Pre-Defined - for entries
and exits, the offender's age on the date of interest; for population, the
offender's age at the end of the period. This element provides automatic age groupings
(less than 20, 20 to 24, etc.) rather than individual ages.
Age
Group, User-Defined - for entries and exits, the
offender's age on the date of interest; for population, the offender's age at
the end of the period. This element enables the user to define age groups..
Assigned
Security Level - the supervision level actually assigned (probation/parole data only). For entries, the first assigned security after intake;
for exits the last assigned level prior to termination; for population, the last assigned level before the end of the period. Valid values for this
data element are:
Admin
1 or Admin 2 - unsupervised due to offender status (supervised in another
state, in jail, etc.)
High Risk -
supervision level with greatest number of contacts
Intensive - highest level of supervision; must be court ordered
Maximum - intermediate level of supervision between High Risk and Minimum
Minimum - lowest level of supervision
Unknown - default record value - no information has been provided.
Behavior
Assessment Level - the offender's custody assignment as derived from the
classification instrument used by the divisions. (The Division of Prisons'
classification instrument derives a prison custody level, while the Division of
Adult Probation/Parole's instrument derives a supervision level.) The most
recent classification prior to the date of interest is returned. Values for
this data element are:
Close -
highest prison custody level; armed perimeter security and single cell housing
(generally)
High Risk - highest
level of probation or parole supervision
Maximum - intermediate level of probation or parole supervision
Medium - intermediate prison custody level; armed perimeter security and dormitory
housing (generally)
Minimum -
lowest level of probation or parole supervision
Minimum
1, Minimum 2, Minimum 3 - lowest prison custody level; minimum custody inmates
often perform work assgnments within the community and are allowed to
participate in the work release program once promoted to Minimum 3
Unknown - default record value - no information as been provided.
Citizenship - offender citizenship based on self-report.
Country
of Birth - offender birth country based on self-report.
County
of Conviction - sentencing county for most serious crime based on commitment.
County
of Residence - the county where the offender last resided based on self-report.
Crime
Category - general category for most serious offense based on groupings
established by the NCDOC Office of Research and Planning.
Crime
Class - the statutory crime class of the most serious offense based on
commitment. Felon offenses are categorized by letter (Class A through Class I
for Structured Sentencing convictions and Class A through Class J for Fair
Sentencing convictions). Class "A" offenses (First Degree Murder )
are the most serious, while Class I is considered the least serious.
Date of
Entry - date offender entered prison or began a period of probation/parole
supervision ( entries only). The date range can be modified.
Date of
Exit - date offender was released from prison or was removed from
probation/parole supervision ( exits only). The date range can be
modified.
Entry
Jud. Dist. - the probation/parole judicial district where the offender begins
supervision.
Entry
Reason - legal justification for the offender's admission to prison or intake
onto probation or parole supervision (entries only). This data
element is more informative when used as a subcategory of the "Type of Entry" element.
Entry
Unit - the prison unit receiving the offender (prison data only),
or the Division of Probation/Parole Branch Office where the offender begins
supervision (probation/parole data only).
Ethnic
Group - offender ethnic origin based on self report, such as Hispanic, American
Indian, etc..
Exit
Reason - legal justifiction for the offender's release from prison (prison exits only). This data element when used as a subcategory of the "Type of Exit" element is more informative than when requested separately.
Exit Unit
- the last prison unit where the offender was assigned prior to release (prison exits only).
Felon-Mis.
Status - felon or misdemeanor status of the most serious offense; for entries, the status of the most serious offense at the time of intake; for
exits, the status of the most serious offense at the time of termination; for
population, the status of the most serious offense at the end of
the reporting period.
Legal
Status - the offender's status regarding prison and/or parole and/or probation.
It is possible for offenders to be in prison for one crime and concurrently
under parole or probation supervision for another.
Most
Serious Offense - the offense for which the offender was committed to prison or
placed under probation/parole supervision. If the offender was convicted of
multiple crimes, the most serious offense is derived based on the most serious
crime class among the offenses, the crime with the longest sentence (if the
crime classes are the same), and the most serious individual crime (if the
crime classes and sentence lengths are the same).
Offender
Eye Color - obtained through observation of the offender at the time of
admission.
Offender
Hair Color - obtained through observation of the offender at the time of
admission.
Offender
Height - obtained by measurement of the offender at the time of admission.
Offender
Marital Status - based on offender self report at the time of admission.
Offender
Skin Complexion - obtained through observation of the offender at the time of
admission.
Offender
Status - status with respect to prison, or with respect to probation/parole
depending on the type of report selected. This data element may not be entirely
accurate and is undergoing validation.
Offender
Weight - obtained by weighing the offender at the time of admission..
Offense
Qualifier - the offender's level of participation in the offense. A qualifier
of "principal" indicates the offender committed the offense; other
qualifiers such as "attempt to commit" are self explanatory.
Prior
Record Level - the Structured Sentence prior record level from the commitment.
For pre-structured crimes, no prior record level is recorded and this element
will return "?". The offender's criminal history, as well as the
seriousness of the offense, determines the punishment in Structured Sentencing.
Prior record levels range from I to VI. A Level I prior record assignment is
given offenders with minimal criminal histories, and a Level VI prior record
assignment is given offenders who have a significant criminal history.
Probation
Revocation Switch - tag to indicate whether the prison admission resulted from
a probation revocation (prison data only). Information for this
data element in conjuction with crime data may be misleading, as the offender
may be serving sentences for several crimes and the "switch" is
turned on if any of his commitments resulted from a probation
revocation.
Punishment
Type - the level of punishment for Structured Sentence convictions or the type
of conviction for pre-structured convictions. (This data element also tags
Driving While Impaired convictions, Safekeeping admissions, etc.). Structured
Sentencing punishment types are Active (prison confinement), Intermediate
(split sentences, IMPACT boot camp, intensive supervision, etc.), and Community (routine
probationary supervision).
Race -
the offender's race based on self-report.
Sex -
the offender's sex.
Supervision
Type - the type (probation/parole) supervision (probation/parole data
only). Offenders may be under regular or intensive supervison, as well as being
under both probation and parole supervision (dual supervision) at the same time.
Tot.
Max. Cons. Sent. Len. - Total maximum consecutive sentence length (prison data only). The total obligation for all sentences, accounting for concurrent
and consecutive terms. Sentence length groupings are established for this data
element.
Type of
Entry - the type of prison or probation/parole supervision entry (entries data only). Offenders are admitted to prison with new convictions, after
revocation of probation or parole, or for other specific reasons. Offenders
enter probation/parole supervision as a result of new convictions, or as a
result of supervision level change.
Type of
Exit - the type of prison exit or type of probation/parole supervision
termination (exit data only). Offenders are released from prison at
sentence expiration, upon parole, or for other specific reasons. Offenders are
terminated from probation/parole supervision upon successful completion,
revocation, or for other specific reasons.
Unit on
Pop. Date - the prison population (by unit), or the number of
probationers/parolees supervised (by branch office) on the last day of the
period selected (population data only).
After you go back to the ASQ System,
select the data element(s) of interest from the choices available and click the "Next >>" button to proceed.